Manual systems has been used for a long time. However, with manual work and scale, a company’s capabilities can be limited. Errors are bound to happen.
A story was published some time ago about a company called Japara healthcare. It was newly listed, and their share price suddenly plunged. Why? Using a manual system, it was discovered that $5 million dollars of overtime payments were overlooked. The reason behind this was a manual payroll processing error.
As soon as the analysis was complete, the company started the process of introducing an automated workforce management system. This underpayment raised many questions even addressing old, outdated ways of performing manual tasks.
The healthcare sector aims to improve patient care with cost-effective operating methods. Medical and patient technology investments have benefited patient care enormously over the years.
Susceptible to errors
Manual processes are extremely difficult to manage accurately when it comes to employee management. Using manual rosters increases cost, time and has a negative impact on quality of service within the healthcare system.
Implementing an automated system that can allocate skilled employs to specific shifts is one step towards managing the complex needs of a busy work environment thus reducing labour costs.
Additionally, in many healthcare organisations, they have full-time nursing and care staff. Yet, when they cannot fulfil rosters with these staff due to lack of automation and over-reliance on manual processes, they assign expensive agency staff to ensure an effective and optimal shift can be produced. This practice is commonplace and put a huge strain on budgets, causing healthcare trusts enormous losses.
Automated systems can help forecast staffing requirements, keeping within budget and reducing the need for agency support.
Slow operation with Excel spreadsheet
Excel spreadsheets are considered as traditional rostering systems. They are used in many organisations to prepare tasks and shifts of employees. These spreadsheets are time-consuming in nature. Many departments still use this error-prone method leaving themselves vulnerable to budget overspend and incomplete rorters.
Moreover, creating a roster using excel spreadsheet input from the senior nursing staff. This eats into their own valuable time taking away from more important daily duties such as managing patient care.
However, there is a solution that automates the entire process, freeing up valuable time spend manually building rosters. eSolve is designed to alleviate that pressure and help managers to create the optimal rosters within minutes and within budget.
Automate the office tasks
Many of the organisations identify manual systems as cumbersome and time-consuming. They impact their business immensely by slowing down processes and opening the door to costly errors. Many businesses that have adopted eSolve as a rostering solution has reported a significant increase in staff efficiency and productivity not to mention time and cost savings.
These organisations realise the wreckage of productivity and efficiency with the manual rosters. eSolve has a growing customer base of healthcare providers. The automatic rostering solution streamlines the workload for the clinical management staff responsible for generating staff rosters.
Clonmel Healthcare in Ireland is known for its high level of patient care.
Before eSolve, the manual work was painstaking and cumbersome. If anyone would have been sick or on unplanned leave, it would leave the schedule into events of disarray. Also, it was taking a toll to manage multiple jobs, numerous locations and various assignments all in one schedule. Thus, a need for a fully automated and integrated scheduling system was imminent.
eSolve helped them to keep track of the tasks and team, analyse which person was working on a particular job. The specialists were ready to take over the next assignment and any coming jobs that required their attention. The automated system made the system so easier and simplified, that the people could move around quickly. The assignments were given to the right staff. This would ensure the perfect patient care, giving the customer and their family an assurance of control.
With the eSolve rostering system, the working hours were utilised in the right way and the labour work was significantly saved. It minimised any chances of human error and enhanced the efficiency and productivity of the staff.
Simplifying a process is never a bad thing. Decreasing time spent on administrative tasks doesn’t contribute to an efficient system of staff and work. Thus, when the manual processes are jumping up and down, reviving new errors, it is better to use the eSolve automated rostering system. They would help you realise an ideal healthcare system, managing the patient care and employees in a smart way.