Manual systems have been used for a long time in the Healthcare sectors. However, with manual work and scale, a department’s capabilities can be limited. Errors are bound to happen. Errors cause rostering imbalance, budget and departmental overspend and over-dependence on agency healthcare staff.
A story was published some time ago about a company called Japara healthcare. It was newly listed, and their share price suddenly plunged. Why? Using a manual system, it was discovered that $5 million dollars of overtime payments were overlooked. The reason behind this was a manual payroll processing error. Most organisations wouldn’t get to this level of error but over the space of a calendar year, budgets can easily be overreached.
As soon as the investigative analysis was complete in Japara Healthcare, the company started the process of introducing automated workforce management and rostering system. This underpayment raised many questions even addressing old, outdated ways of performing manual tasks. For any organisation to grow and remain cost-effective, manual systems become part of the problem and not the solution. Intuitive e-Rostering solutions are the future and recent pandemics crises such as COVID 19 show us that timing and response in the most efficient and productive ways are key to survival in a highly competitive environment.
The healthcare sector aims to improve patient care with cost-effective operating methods. Medical and patient technology investments have benefited patient care enormously over the years. Adopt eSolve smart rostering solutions and these savings can be seen immediately.
Susceptible to errors
Manual processes are extremely difficult to manage accurately when it comes to employee management. Using manual rosters increases cost, time and has a negative impact on quality of service within the healthcare system.
Implementing an automated system that can allocate skilled employs to specific shifts is one step towards managing the complex needs of a busy work environment thus reducing labour costs.
Additionally, in many healthcare organisations, they have full-time nursing and care staff. Yet, when they cannot fulfill rosters with these staff due to lack of automation and over-reliance on manual processes, they assign expensive agency staff to ensure an effective and optimal shift can be produced. This practice is commonplace and put a huge strain on budgets, causing healthcare trusts enormous losses.
Automated systems can help forecast staffing requirements, keeping within budget and reducing the need for agency support.
Slow operation with Excel spreadsheet
Excel spreadsheets are considered as traditional rostering systems. They are used in many organisations to prepare tasks and shifts of employees. These spreadsheets are time-consuming in nature. Many departments still use this error-prone method leaving themselves vulnerable to budget overspend and incomplete rorters.
Moreover, creating a roster using excel spreadsheet input from the senior nursing staff. This eats into their own valuable time taking away from more important daily duties such as managing patient care.
However, there is a solution that automates the entire process, freeing up valuable time spend manually building rosters. eSolve is designed to alleviate that pressure and help managers to create the optimal rosters within minutes and within budget.
Automate the office tasks
Many organisations identify manual systems as cumbersome and time-consuming. They impact their business immensely by slowing down processes and opening the door to costly errors. Many businesses that have adopted eSolve as a rostering solution have reported a significant increase in staff efficiency and productivity not to mention time and cost savings.
These organisations recognise the shortcomings and the difficulties with managing a manual rostering system. eSolve has a growing customer base of healthcare providers that have changed the way they look at rostering as a whole. Automatic rostering solutions streamline the workload for clinical management staff responsible for generating staff rosters.