Rostering systems are a necessity for businesses of all sizes who want to discourage employee time theft and eliminate human error concerning timesheets. Investing in the right shift scheduling software lowers overhead costs, provides better schedule coverage and accounts for employee paid personal and vacation days. That way, the business isn’t affected negatively by poor staffing, dishonest employees, and overwhelmed payroll staff who routinely make an error in a worker’s favor.
To better understand the importance of an e-rostering system, it’s important to know what an employee roster is and how it is used for scheduling purposes. The more you’re aware of its existence as well as its advantages and disadvantages, the easier it is to make the adjustments needed in your budget for the right employee scheduling software.
What is an Employee Roster?
Simply put, an employee roster is a scheduling system that accounts for all open shifts by filling them in with an available employee. It’s essentially a company’s work schedule and is subject to change on a daily basis depending on a business’ needs. In order to be fully staffed, the scheduler must anticipate the number of hours allowed for payroll, consider an employee’s availability, and fill shifts accordingly.
Employee rosters have undergone many changes to make them more efficient and provide better coverage overall. Gone are the days where paper rosters ruled. More companies have decided to phase them out and make the switch to rostering software.
Employee scheduling software and hospital rostering software make a big impact today. Businesses are able to schedule employees with great ease and better efficiency. It means fewer problems with overlapping schedules, overtime, and unfulfilled shifts.
It also helps take note of time off for each employee as requested. The individuals aren’t scheduled for shifts on their requested day off or during their vacations. Instead, it keeps account of who is available at the time and allows you to input the person or people you want to cover specific shifts into the software.
Why Good Roster Planning Matters?
An e-rostering system has its benefits. Poorly planned rosters cost companies money and employees. When shifts aren’t covered correctly, it forces scheduled employees to do twice the work with no extra money.
If the problem occurs often enough, staff morale decreases. The employees forced to pick up the slack often become ill or dissatisfied with the work that they’re doing and leave their employers with empty positions to fill.
This is especially true with high-pressure positions in hospitals. When short-staffed, employees aren’t able to deliver a high level of care their patients deserve and require without hospital rostering software. Investing in hospital scheduling software prevents most of the fall-out that occurs when rosters aren’t well planned out.
The amount of time rostering systems save businesses makes the software well worth the initial investment of money. Instead of allocating hours to manual scheduling, digital scheduling software cuts the time needed to fill shifts in half. The labor saved can be used elsewhere to the benefit of the company.
Staff rostering software prevents human error and discourages employee dishonesty. More often than not with paper scheduling systems, workers adjust their time to reflect the time scheduled even if they arrived late to work. This accounts for hours of payroll payouts for a time where no work was done at all.
Employee rostering software prevents loss. It keeps your business staffed adequately at all times. It prevents you from losing money in overhead costs due to high turnover rates and employee time theft.
When scheduled properly, employees are able to fulfill their work obligations without feeling the pressure to do additional work without compensation. Their level of satisfaction with the job increases because they aren’t overwhelmed by additional tasks or extra days of work. They’re also able to do more in less time because you’ve set expectations for them and they know that you aren’t going to let them remain on the clock if they aren’t going to do things to help the business grow.
The Case for Rostering Software :
Using employee rostering software has its advantages as noted above. It helps avoid scheduling conflicts by identifying employee availability and matching up relevant shifts based on the needs of the company. It ensures that not too many people are on vacation at once and identifies the need for additional employees whenever current employees change their requested days off or availability throughout the day.
Hospital scheduling software prevents gaps in schedules that lead to inefficiency and poor patient experiences. That’s why this type of scheduling software is imperative. People’s lives are dependent on the care they receive in a hospital setting where there is no room for error whatsoever.
If you haven’t looked into staff rostering software yet, it’s now time to do so. With more businesses going completely digital, it only makes sense to phase out paper rosters in favor of shift scheduling software. When your business counts on the employees its hired to do the work, your rosters must be on point.