Scheduling shifts for nurses at a healthcare facility is a significant task because you must account for individual work schedules, current patient needs and upcoming procedures that require specific skill sets from doctors and nurses. Before a nurse begins a shift at a healthcare facility, an administrator must approve the shift for the entire staff on duty because they need to stay in compliance with healthcare regulations and prevent anyone from working an excessive number of hours.
Given the complexity and ever-changing nature of patient needs at a healthcare facility, especially at a hospital, scheduling shifts for nurses requires a certain amount of flexibility on the part of healthcare facility administrators.
Why Rostering is a Crucial Task for Healthcare Facilities?
Rostering is a constant issue that healthcare facilities, such as nursing homes, public hospitals, private hospitals and health clinics, must contend with to make sure that they have a sufficient number of employees working on each shift. Maintaining a current staff roster and appropriately scheduling each employee for shifts throughout the day is a massive administrative responsibility that has a direct impact on the quality of patient care and complying with healthcare staffing regulations.
In addition to keeping up with an accurate staff roster for a healthcare facility, healthcare administrators must also ensure that all patients within the facility are receiving an adequate level of care during all shifts. Failing to efficiently maintain a nurse shift planner can result in the misallocation of resources, which means that more workers of different skill sets could be working the same shift unnecessarily. Also, if your healthcare facility has not adopted an effective real time rostering system, the administrative costs of manually attempting to manage a doctors rostering system along with a nurse shift planner can be a real burden on the facility. It is a time-consuming endeavour that can pull administrative staff away from other necessary tasks and lead to mistakes with payroll that must be fixed.
Fortunately, the cost-effective and user-friendly eSolve Scheduling Software from Advance Systems can help healthcare administrators better manage staffing needs across shifts. Learn more below about how the staff rota software from Advance Systems enables more efficient shift scheduling that can be easily modified based on changing scheduling needs. Without sacrificing attention to patient needs or the quality of patient care, quality eRostering solutions minimize conflicts with shift scheduling and avoid administrative staff having to scramble to fill holes in shifts at the eleventh hour.
How eRostering and Scheduling Solutions Can Benefit Healthcare Services in Ireland and UK?
Rather than requiring a healthcare administrator to constantly juggle the changing scheduling needs of the facility and attempt to match them with available employees for each shift, electronic rostering solutions make this process much less cumbersome. The intuitive electronic rostering tool from Advance Systems instantly identifies any gaps in the healthcare facility’s schedule so that the administrative staff can immediately and appropriately address any scheduling needs. This prevents any lapses in coverage as well as unintentional violations of the European Working Time Directive.
Online healthcare rostering tools can help healthcare facilities deliver better patient care because there will be fewer instances of doctors or nurses working excessive hours from being assigned too many shifts in a row. Patients will receive more attentive care from alert healthcare workers because the rostering software will prevent administrators from overlooking excessive scheduling issues for each doctor and nurse at the facility.
Staff rota software allows for real-time rostering so that hospital administrators can be more responsive to changes in scheduling needs. You can access and make changes to the health roster online, including being able to see employee availability from the health roster bank staff. This means that scheduling changes can be kept up to date from anywhere and will not be affected by any shutdown to your internal systems.
Taking the Hard Work Out of Healthcare Employee Rostering
The health roster bank staff is categorised by skill sets and availability to take the guesswork out of finding an employee that can meet patient needs for a particular shift. When using the doctors rostering system from Advance Systems, healthcare administrators can make sure that they are meeting all patient care needs without causing last-minute scheduling panic amongst doctors on staff.
What makes the eRostering solution even more helpful to healthcare administrators is that it can be fully integrated with existing HR systems, including payroll. This means that you can more accurately and efficiently maintain payroll records to keep up with changes in scheduling. Given that the eRostering system allows for health roster online access so that you can make any scheduling changes remotely if necessary. This accessibility feature is especially helpful for adjusting to last-minute scheduling changes around major holidays or during periods of bad weather.
The manager or administrator in charge of scheduling at a healthcare facility must know two categories of information in order to set up scheduling plans in the eSolve Scheduling Software from Advance Systems. They will need to input the patient care requirements for each shift of the day as well as the skill and certification requirements for each employee to fill those shifts. Employees will already be entered into the software program with information about their skills, certifications and scheduling restrictions. The eSolve Scheduling Software will automatically match up eligible employees with open shifts so that administrators can quickly and easily see how the proposed schedule is shaping up. They can manually make any changes that they would like to the proposed schedule before it is automatically shared with the appropriate employees.
In sum, implementing an eRostering solution from Advance Systems requires little effort and can deliver accurate and flexible scheduling solutions to healthcare facility administrators. With very limited information to be submitted by administrators, the eSolve Scheduling Software proposes schedules for every shift that meet all patient care needs, account for employee skill sets and certifications and ensure that the facility is in compliance with all regulations about healthcare scheduling and patient care.