Human capital management solutions, or HCM, do a lot to support one of the greatest assets a company has: its employees. Most offer a range of functionalities such as:
- Benefits administration
- Compliance management
- Time and attendance tracking
- Labour budgeting
However, one equally important aspect of managing a workforce does not exist. Employee scheduling is a core workforce management issue. For optimal system functionality, you should consider integrating scheduling software with your HCM solution.
As these programs move toward real-time feedback, you want your managers to have sufficient tools. This ensures they make decisions with accurate information about workplace realities.
Few Leading HCM Software Solutions Include Scheduling
While many leading HCM solutions come with a built-in scheduling component, most have incomplete features. Limited scheduling capabilities make this important task difficult for managers and employees.
One key problem is that HCM platforms were designed to support fixed, basic and recurring shift scheduling practices. When a company operates with one predictable shift, they can get by with that type of system. However, workforces have changed. Today’s work habits require offerings that are more robust.
For example, you might have employees who work from home or at various locations throughout their work week. Requiring them to come into the office to clock in and out is not practical. Time and productivity will suffer.
Another issue that arises from not having dynamic scheduling is the lack of alignment between workforce management processes and scheduling. Your company is forced to manage scheduling and HCM as two separate functions.
This creates two different data sources that can lead to a number of issues such as double data entry. Your company risks operating from incorrect employee data and shift information. Grappling with these fundamental issues may create problems with:
- Inadequate skills matching
- Unidentified scheduling conflicts
- Last minute call outs
- No coverage for shifts
Therefore, you should consider integrating your current HCM platform with a feature-rich employee scheduling solution. Combining these business systems allows you to leverage the best that each software package offers.
Integrated Systems Decrease Data Input
Multiple data entry is a major drawback when businesses operate with non-integrated systems. Inputting data into more than one system creates expenses when additional time is necessary to complete tasks. Additionally, multiple data inputs increase the chance for errors.
By now, you may think integrating two systems is time-consuming and interruption to business operations. Fortunately, there are systems that can make the process as seamless as possible. In the end, an advantage to integration is that you save money and time.
Errors can potentially skew reports and analytics. Your department managers must attempt to make decisions with doubtful insights. Yet, you get unified data within integrated scheduling and HCM systems.
Both systems offer a thorough complex view of employees and productivity. Technology makes it possible to have a single database for reports. Your company operates smoother without the patchwork of spreadsheets, files and databases in different locations.
Value Employee Input and Contributions
As much as employees want to get paid for the work they do, they also want to be given choices at work. By asking for their input and preferences, you are sending a strong message that their contributions matter.
Your employees are very similar to your competitors’ in that they want to know they are more than just a number on the staff list. Allowing them to make decisions that impact how they spend 40+ hours a week at work is a great way to highlight their importance.
In practice, this means asking who prefers to work early shifts or overnight. Knowing who wants to work overtime or get a call to cover an absence feeds your scheduling engine. Managers do not have to recall personal knowledge of these preferences. Details are automatically stored in the system.
Integrating Scheduling Software with HCM Develops Employees
As every employer should know, developing employees is an essential aspect of human capital management. A system that guides this process helps to keep processes on target and unbiased.
For instance, executive management may decide to rotate employees through different departments. Generally, you can configure the HCM system to ensure scheduling matches the goals you want to achieve with developing careers.
You may require that employees work a certain number of hours in one department before qualifying to progress to a different department. By putting details into the HCM system and getting feedback, employees become more engaged in their careers and your business goals.
HCM and Employee Scheduling Helps with Succession Planning
Employee scheduling should not simply be about listing work hours or shifts. Instead, you want an engaging process that provides links and information. With this in mind, you also prepare for succession planning along with developing careers.
Knowing the job details of each employee is a start. All you need to do with integrated systems is to create links for employees to explore different career paths. Additionally, you could have employees complete self-reviews of their competencies.
With this information, you can find internal mentors so employees can get more career development interaction. Your employees’ improvement and strengthened career goals will also benefit the company.
Linking Scheduling Software with HRM for Other Activities
Another way to demonstrate that you are operating as a smart organization is by linking the employee scheduling system with other activities within the HCM system. For example, the payroll function in the system is directly connected to the number of hours employees work.
If, for example, you offer a rate increase for certain certifications, you can publicize shifts related to this premium opportunity. Employees can equally view the information when they access the scheduling system.
Blend Scheduling and HCM to Remove Challenges
The decision to blend scheduling and HCM removes everyday challenges to operations. With this in mind, it is important to find and integrate scheduling software with an existing HCM solution that supports three key functionalities.
1. Get a flexible scheduling solution that meets the demands of your industry. This is particularly important if your company is in an industry that has ever-changing work practices. Seasonal work, sales forecasting available talent and other circumstances matter.
2. Find a platform that easily syncs with current systems. This eliminates the need for double data entry work when you have real-time data syncing capabilities. Data on leave requests, skills, employee availability and certification should be error-free.
3. Opt for a scalable platform built for your company’s specific needs. Such a workforce management system feeds schedule information into your HCM platform. Managers can access vital employee data within one solution. Employees should also be able to access their information from mobile devices.
By integrating your employee scheduling software with HCM, you will see a tremendous improvement to overall workforce management capabilities. In essence, you leverage the best functionalities from each program.
Integrating Scheduling Software with HCM Systems Motivates Your Employees
When employees are motivated to come to work, they come prepared to do their best. Many factors can influence employee engagement. Improving how you handle employee scheduling is a key factor to observe.
You can put your company ahead of the competition with a functional HCM and employee scheduling process. Putting these systems in place helps you create a positive, high impact work environment.