Employee productivity is a critical aspect of any company. It measures staff output and keeps the business alive and thriving. Unfortunately, it gets little attention when operations are running smoothly. However, when productivity declines, the business could grind to a halt. Many companies have a hard time maximising the productivity of their staff. While most companies encourage efficiency, they tend to push too hard, which often causes burnout and lackluster results follow.
Luckily, you can improve performance within your company with an employee scheduling software. A sound scheduling system can manage staff absenteeism, shift changes, arrival and departure times, and hours spent on site. However, before you incorporate an e-rostering system, you need to deal with the underlying issues that reduce productivity.
What Reduces Employee Productivity?
If your company has been a productive powerhouse, a sudden performance drop raises concern. Creating a conducive work environment and providing the right tools is not enough. Employees also need work satisfaction and a healthy work-life balance to become efficient and yield better output. Here are some factors that could lower the productivity of your staff.
Lack of motivation is the leading cause of dwindling performance. If an employee no longer feels fulfilled with their job, they slack on their duties. A company can improve extrinsic motivation through financial rewards and great company culture. However, it does not have a lasting effect since, over time, an employee would want a promotion or a salary raise. Intrinsic motivation is sustainable since staff can find fulfilment in the successful accomplishment of projects.
Distractions can have devastating effects on the company’s bottom line. After an interruption, an employee will need at least 23 minutes to resume work, which hinders workflow. An employee can lose focus when they take part in activities not related to work, like wasting time on social media. However, the company can also interrupt work through unnecessary meetings and work emails. If your staffs have to withstand noise and distractions from their colleagues, their productivity will be low.
Lack of Rewards
Employees expect compensation for putting in the extra effort. For instance, if they work overtime and you do not pay for it, they will lose motivation. They also expect a reward or promotion for achieving their targets or boosting the company’s income. Therefore, a company should appraise the performance of their staff and compensate them for the excellent work.
Juggling Multiple Tasks
Employees tend to be more productive when they focus on a single task or project to its completion. However, if they have to balance their time on different duties, it reduces efficiency. Switching tasks wastes a lot of time. When juggling numerous tasks, they lose a few minutes trying to understand a new task. The constant interruptions also cause frustration and reduce concentration.
Poor Time Management
Failure to plan and allocate tasks ahead of time causes disruptions in workflow. Employees have to go back and forth to clarify their roles, which wastes a lot of time. Not to mention, some tasks may be abandoned due to lack of planning. Communication and time management is essential for seamless execution of duties.
Lack of Engagement
Disengaged staff can drag down a company through absenteeism and high turnover. If your employees are lagging in performance, chances are they have lost the drive to show up at work every morning.
Tips for Boosting Employee Productivity
The cost of ignoring poor performance can cripple a company. However, businesses can promote employee productivity with the following strategies:
1. Investing in the Right Tools
For optimal performance, your employees need their skills and the right tools. For instance, picking the right e-rostering system for scheduling staff leads to a seamless workflow. If you can track your team’s working hours and activities, you can improve workplace efficiency and performance.
2. Improving the Recruitment Process
The company thrives on culture and core values. Therefore, recruiting staff that can fit into the culture of the organisation is vital. An employee who appreciates your company values is likely to be more productivity and highly motivated.
3. Offering Training
Employees need a constant push to perform better and achieve their targets. You can improve their productivity by enhancing their expertise through training. The program can consist of simple skills like the use of technology or time management. The training will go a long way in improving their performance.
4. Encouraging Autonomy
Micromanaging can frustrate employees and negatively affect performance. When managers hover, it creates panic among staff, and they end up performing poorly. To enhance productivity, you should empower your staff to manage time and resources. Freedom motivates them to do better and boosts their work ethic.
How Scheduling Software Can Solve Productivity Problems
Monitoring employees and time management can promote productivity. Even with a sound management tool, you can run into problems due to shift changes and absenteeism. However, with the right employee rostering systems, you can manage your staff and optimise costs.
Eliminating Conflicting Shifts
Conflicting shifts can be costly in the long run since you pay staff for coming to work, yet they were unproductive. An employee scheduling software is effective in eliminating such occurrences by staying on top of employees’ shifts and activities.
Reducing Unscheduled Absence
With an employee rostering software, staff plan ahead for their absences. Instead of taking a day off, they can change shifts to make up for the time they will be away. Eliminating absenteeism can increase performance and ensures all tasks are completed on time.
When employees are late to work, you end up paying for the time that was not spent on site. Luckily, with an employee rostering system, you can log in late arrivals and make the necessary cost adjustments.
Organisations can increase their bottom line by improving their employee’s productivity. However, achieving optimum performance can be a daunting task. Fortunately, scheduling software can help companies to achieve their employee performance targets.