Realtime rostering refers to a process to create work timetables for the staff of an organisation so that the organisation can meet its demands. It creates a schedule for people by analysing the needed skills sets and tasks to perform.
In the healthcare sector, it is critical to align people to specific task according to their skill set. The task allocation needs to be accurate and flexible enough to adapt to any kind of changes. To ensure the right person is at the right time doing the right task is a challenge. . The realtime rostering system is specifically made for this purpose. This efficient system allows you to roster all staff groups in one go by placing everything and everyone in the right place.
It schedules tasks for everyone in the hospital, such that the roster is created from field nurses, doctors to the top executives, CEO’s. The real time rostering creates the best roster, according to the scenario and maintains effectiveness so that it could work in real time. It not only creates the roster, but also focuses on an individual needs so that the rosters can work efficiently.
Some of the key points that make the realtime rostering system the best of all choices are as follows:
Filling in the Missing staff:
The On call feature in the doctors rostering system indicates that if any employee is unavailable and is critically required then another staff member can fill in. However, it is required that the skills of both the staff members are the same, so that it doesn’t impact any patient or patient’s care.
The roster is created and is distributed evenly throughout the organisation. So the managers can look at the board and can verify the tasks of each and every employee. The rostering systems also state the new changes or priority task that the employee has completed. In this way the hard work of an employee is reflected.
The doctor’s rostering system gives real time alerts and if any person is missing. It gives the option to replace the current one by verifying the skill sets available to do the task. This way the lists of the eligible employee who can do the job well are reassigned. Thus, it keeps the employee and manager on the same page. This also helps in serving the customers at the best level possible.
The realtime rostering system is flexible. We can change the employee chart within minutes and create a new one. It organizes staff according to their needs, wants in order to meet the deliverable.
The staff can also state their shift preferences. They can highlight any issues they are dealing with to complete the work. This can include the staff’s shift timing changes, swaps and leaves in order to create an error free. The flexibility in the system is increased due to this. The roster takes care of the management, keeping the employees in the math too.
If an employee is unhappy or is unavailable for some reason for the given shift timing, it is not feasible for the manager to change the whole roster. However, to deal with this we can use the realtime rostering software and can trade the employee with another one who has the same problem.
Thus, it allows the employee to trade shifts with another employee easily. The participation of staff and staff morale is then increased as their needs have also being satisfied.
The traditional way of building a roster takes at least 8 to 9 hours to complete. Suppose there is any last minute changes the system will be unable to adapt them. So, to incorporate those changes we need to create a whole new roster, which is again going to take 8-9 hours of labour work.
To change this scenario altogether, realtime rostering comes at rescue. By using the doctor rostering system we can create a roster within minute span. And if we need to change something the changes are reflected right away. So we don’t need to go through the rigorous time consuming process to create a roster or modify them.
The realtime rostering helps in cost cutting too. While creating a roster it shows if the organisation is overstaffed. If it is overstaffed then a notification is sent out with the details to the manager or the executive. It gives the manager an overview of the staffing needs and available staff.
This report helps the manager and executives to make the big decisions right. Thus, by stopping the inessential services and highlighting the needs it ensures that the money is invested in the right place.
Provides Real time data:
The doctors rostering system analysis previous data, history and provides new data with all the upcoming events. It checks in with the current staff for the upcoming needs to manage the availability. It gives a heads up to managers and executives regarding any backlogs or tasks that would need attention. Thus setting up the priorities will help to align the tasks with the new needs.
In this way the realtime rostering system increases the staff morale. It contributes to the reduction in annual labour spend. It decreases the time and effort required to create schedules, staffing tasks and to confirm rather than back and forth on some right decisions. Thus the time and effort saved can help to focus on patient care and staff development.