Real-time Rostering is an effective rostering solution which is developed by healthcare professionals. It gives you an accurate measure such that all the departments have the right staff, at the right time. It creates a schedule for the employees such that the location, working times, responsibilities etc for a particular period of time is given. An effective workplace roster balances the needs of stakeholders such as management, employees and customers.
Real-time Rostering can be called as an integrated system, which can roster all staff, across different specialities and for various departments in your organisation. The system is easy to use and that every staff member has a responsibility assigned, check and is assigned work is included in the skill sets of the employee. The digitalis rostering software with real time alerts provide you with transparency, and schedule workarounds so that the skilled person who’s fit for the need should be assigned to work.
This system ensures that all the current staff follows all the contract rules and guidelines and will be able to interact with the other Staff Bank and HR software. The real-time rostering gives us a healthy roster to arrange the staff systematically such that the efficiency of the staff is improved. This software helps us in making decisions by allocating current and future tasks to the employees.
Some of the features of the real-time rostering are as follows:
One integrated system for all the staff:
The real-time rostering provides schedule for all of the staff, from the senior heads, the CEO to the general employees. It provides a one stop solution for all the staff and provides a schedule for everyone in a go.
The rostering tracks the employee’s shifts and leaves and thus proposes a schedule which goes with the availability of the employee. However, In case of an unplanned event, it checks with the schedule of other employees and the skill of every employee and spots the one who is available for the task and is skilled enough to complete the task too.
This makes the task management more flexible and avoids any last minute surprises for everyone in the team. However, this is carried out in such a way that it complies with the staff regulations, so that no employee should be at a disadvantage.
Easy creation of rosters:
The major struggles of the managers were to create a roster which would comply with everything, which would take them a minimum of 8 hours. However, with the real-time rostering system, the rosters are created within a minute of time.
Real-time updates and changes to system:
The health roster will create the schedule, but it’ll not leave you at that. It will track and monitor the staff is able to keep up with the given roster. The roster gives the reports of the employee and will give you data to ensure the staffs are working and it is up to date with the given schedule. This will give the manager an overall performance data, to analyse and thus increase the efficiency.
Staff accesses the system anywhere at any time:
The rostering software updates the reporter and the repartee about the assigned shift and tasks. It will send out notifications or give alerts on mobile phones for the timing and the schedule. This will give the employee a heads up, so that they will be able to stay on ahead of the time and finish the work accordingly.
This will also reduce the absence of the employees and will increase the awareness about the control of the time and accountability.
Always have the right staff in the right place:
The rostering gives out a roster which is visible to employees as well as the superiors. Thus increasing transparency, as they will know on which task the employee is working currently. This will also ensure the manager is aware of the employee being deployed at the right task and the efforts the employee is putting in.
Reduce operational costs for staff deployment:
The real-time rostering gives us a schedule according to the work or task assigned. It gives the workflow request if in need and alerts the superiors if there is a chance that they are overstaffed. This gives us a clue about the staffing needs and thus helps us in making right decisions. It’ll help the organisation to avoid in essential services and to invest money in the right place.
Improved staff morale:
The health roster provides us with the tasks and plans earlier by analysing the needs and skills of the employees. So, by keeping the employee in mind the shifts, overworking etc is calculated, such that the employee’s work is reflected and it satisfies the employee’s needs. This offers the staff some time to relax while working, showcasing their hard work and thus improving efficiency and morale of the staff.
Avoid impact of missing staff:
The health roster analyses the previous data in order to give new data that is, it checks the previous history and predicts the upcoming events, so that one should not be burdened and there should be correct person to be assigned at a given task for the particular time.
This will provide the organisation with a suitable schedule, and in accordance with the need. It also gives us a heads up to prepare for any new requirements and hence, avoids the missing of staff by securing the staff needs. This also helps the employee to know about the shifts and timings to manage their availability.